Exhibit Hall FAQs

What is the deadline to reserve booth space?
There is no deadline as long as booth space has not sold out. Booth space sometimes fills up as early as August—plus you'll want to register early to get the best possible booth location.

What is the deadline to reserve ad space?
Ad space must be reserved and ads received no later than August 19, 2008.

Do I need an exhibit confirmation number in order to reserve a hotel room?
No confirmation number is needed in order to book a hotel room at any of the three Convention cities. Get the best rates ($110 to $152 per room) by reserving your room online.

Is furniture, electricity or an internet line provided with the booth?
None of the above items are automatically included with the booth space. Each exhibitor will receive a service kit from the George Fern Company about six weeks prior to the event. This kit includes pricing and the forms necessary for ordering optional items such as tables, chairs, electric, phone lines, etc. These items can also be added on site at the Convention, but it is more expensive at that time.

Is there an additional cost for people coming to staff the booth?
One person per booth space is registered to attend any part of the Convention in addition to exhibiting. If you have up to two additional people coming just to staff the booth (not attend any of the Convention) there is no extra cost. If you have more than one person wanting to attend seminars or general sessions, we ask that you register them at the reduced exhibitor rate of $295. This can be done on your profile when you register online.

Are there booth height restrictions?
Each booth comes with a back drape that is 8 feet tall. The ceiling height in all three Convention Exhibit Halls is 20 to 30 feet. Please e-mail Debbie Yost if you're considering a display that is taller than 8 feet.

Can I perform or play music at the booth?
You are able to play music at the booth, but we ask that you keep the sound at a level that doesn't disturb neighboring booths. Live performances must be acoustic only.

What if I need to cancel my booth space?
If you need to cancel previously reserved booth space, please send an e-mail to Debbie Yost at least one week prior to the exhibit move-in date for that Convention. Cancellations are subject to a $200 per booth cancellation fee. The person listed as your organization's contact is the only person authorized to cancel a reservation.